AI Services for Small & Mid-Size Businesses
AI is useful when it is wired into real work.
Most small businesses have tried a chatbot and shrugged. The value shows up when AI is connected to the things the business actually does: drafting the quote, answering the website inquiry, summarizing the intake call, reconciling the order list, and doing it inside the tools the team already uses. WOLFTRAXX SYSTEMS implements AI the same way it handles the rest of your technology: scoped in writing, set up with sensible security, documented, and supported afterward.
What it looks like
- A clear picture first. Which tasks eat the most time, which data can and cannot be used, and which tools fit. No tool is bought before that is answered.
- The right platform, licensed properly. Microsoft Copilot, ChatGPT, or Claude for business, set up under your company’s accounts with access and retention settings that match your obligations.
- Automation that runs without babysitting. Connections between your website, CRM, email, scheduling, and accounting, so a lead or an order moves through the business without re-typing.
- Your people trained. Short, practical sessions on what the tools are good at, what they are not, and the rules for using them with client information.
- Ongoing care. Monitoring, updates, and changes as the business and the tools evolve.
- 1Assess
Which tasks, which data, which tools. A written plan.
- 2Launch
Platform set up under your accounts with the right access and retention.
- 3Automate
Connect website, CRM, email, scheduling, and accounting.
- 4Train and run
Short practical sessions, then ongoing care.
Services and starting prices
| Service | What you get | Price |
|---|---|---|
| AI Readiness Assessment | Review of workflows, data, tools, and risks, with a written plan | $1,995, credited toward a launch or automation booked within 60 days |
| AI Team Launch | Platform setup, accounts, policies, and training for the team | $3,500 up to 25 users · $6,500 for 26 to 75 users |
| AI Workflow Automation | One business workflow automated end to end and documented | $7,500 to $15,000 per workflow |
| Custom AI Solution | A purpose-built tool or integration, delivered in phases | $15,000 to $35,000 and up, 50% deposit per phase |
| Managed AI | Monitoring, updates, and ongoing changes | $499 per month Essentials · $999 per month Plus |
| AI Training Session | Hands-on session for a team | $750 |
AI platform licenses (Microsoft Copilot, ChatGPT, Claude) are billed separately at the provider’s price. Services are for small and mid-size businesses; prices are plus applicable sales tax and confirmed in a written proposal.
Where it fits with the rest of your technology
AI runs on the same identity, devices, email, and data the managed IT plans protect. Clients on a managed plan already have the Microsoft 365 foundation Copilot needs. Businesses that are not on a plan can still start with an assessment.
Questions worth asking
- Which three tasks would we hand off tomorrow if we could?
- What client or patient information must never be pasted into a public AI tool, and does the team know that?
- Which of our systems (website, CRM, accounting, scheduling) could talk to each other but do not?
- Who owns the AI accounts and policies today?
Start a conversation about where AI could do real work in your business. Scope, deliverables, and pricing are confirmed in writing.